Executive Director, Facilities Services - HigherEdJobs

Pasadena City College

EXECUTIVE DIRECTOR, FACILITIES SERVICES

Administrative Services
100% - 12 Months
#013

FINAL DATE TO FILE DISTRICT APPLICATION - Wednesday, August 1, 2012 by 12:30 p.m.

HIS IS AN EXEMPT POSITION NOT SUBJECT TO OVERTIME OR DIFFERENTIAL PAY.

Compensation competitive and commensurate with background and experience.

Work Schedule: Monday through Friday, 40 hours per week

Provides administrative leadership and guidance, and under general direction, the Executive Director, Facilities Services is responsible for planning, development, controlling, coordinating, evaluating and management of all District facilities planning and development, construction and remodeling projects; and supervising Maintenance, Operations and Grounds development and operations. The Executive Director, Facilities Services will work closely with senior administration, management and staff in support of the overall mission of the District.

EXAMPLES OF DUTIES
1. Directs short and long term District facilities planning and conducts analysis to determine the need for new facilities and the remodel and repair of existing facilities.
2. Oversees Electrical, Plumbing, Heating & Ventilation, Painting, Carpentry, Skilled Trades, Air Conditioning, Energy Management System, Custodial, Grounds, Technical and Clerical operations
3. Makes recommendations for facility improvements.
4. Plans, organizes, assigns and reviews the work of the maintenance, custodial, and grounds staff in ongoing
and preventative maintenance for buildings, grounds, and equipment utilizing a work order control system.
5. Manages all major capital construction projects. Serves as the main liaison between the architect, construction manager, District management and program staff to ensure projects are on time and within
budget.
6. Describes and advocates for District facilities project proposals to State Chancellor?s office and other state
agencies.
7. Coordinates facilities requirements and construction designs with District managers, architects, and
engineers and directs the preparation of plans, specifications and architectural/engineering drawings as
necessary to implement new building projects and alterations.
8. Writes and administers building construction and service contract specifications.
9. Prepares bills of material and labor for cost estimates. Exercises leadership in campus beautification efforts.
10. Evaluates architectural, engineering and other consulting firms? ability to meet District needs and
recommends the selection of architects, engineers and consultants.
11. Coordinates planning and design of facilities construction projects with local, state and federal agencies to
obtain timely action on successive phases of project planning, design and construction.
12. Applies for and coordinates, state and federal construction grants.
13. Maintains, controls and updates the files of all construction projects and as-built drawings for all facilities and
draws changes to blueprints, as needed.
14. Provides in-service training programs for staff on policies, work methods, materials, equipment and safety.
15. In cooperation with other District personnel, develops proposals and implements plans for energy
conservation.
16. Defines standard of quality and quantity of work; inspects work in progress to check methods and ensure
compliance with District standards, Building, Health & Safety and Education Codes and other applicable
federal, state, and local laws and regulations.
17. Assures a safe environment for students, faculty and staff by inspecting and working with the safety
committee.
18. Prepares the Facilities department operating budget, monitors project budgets, and prepares budget
adjustments and modifications as appropriate.
19. Develops and manages the hazardous materials control program locks/keys and Smart Card program, work order system, and fire alarm and intrusion system.
20. Serves on a variety of District committees as requested.
21. Performs other duties as may be delegated by the Superintendent-President or designee
22. Performs related work as required.

MINIMUM QUALIFICATIONS
Education and Experience: Master?s degree from an accredited college or university. Five years of increasingly responsible facilities management, facilities design and construction planning experience with three years in a supervisory capacity. Should hold Certified Facility Manager designation.

Knowledge: of planning, project management principles and scheduling for large complex projects; administrative policies, practices and processes of local and state agencies which impact facilities planning and development; architecture, structural and mechanical engineering; methods, materials, and equipment used in the various construction, building maintenance, custodial, and grounds maintenance specialties; building construction and maintenance practices and laws governing construction and repair of community college buildings; general principles and practice of construction contracts, contract administration and management, research, cost analysis and control, budget, accounting and competitive bidding process; Title 8, 19 and 24 of the California Administrative Code; principles and practices of effective supervision and management; State and federal programs and grants; principles and methods of modern personnel administration and management..

Abilities: to plan and direct the maintenance and operations function; comprehend and evaluate complex architectural and engineering designs, plans and specifications; supervise the training of staff; prepare a variety of technical written reports; communicate effectively in writing and orally; establish and maintain effective relationships with District staff, officials of other agencies, and the public.

DESIRED QUALIFICATIONS:
Related experience in a California public school district or a community college.

EXEMPT POSITION
This is an exempt position not subject to overtime pay. Management positions earn 22 vacation days per fiscal year.

SALARY AND BENEFITS
Compensation competitive and commensurate with background and experience.
Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee. Sixteen (16) paid holidays per fiscal year.

PHYSICAL ABILITIES
Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

PROBATION PERIOD: one year.

APPLICATION PROCEDURES
A DISTRICT application form, cover letter, resume and transcripts are required and must reach Human Resources by 12:30 p.m. on the above date. A postmark is not acceptable for this purpose. Applications or supporting documents cannot be submitted electronically or by FAX transmission.

To request the District application by telephone, call 626.585.7257.

The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications does not assure the candidate an interview. It is therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

Applications MUST include all items listed below:

1. Official District application form
2. Cover letter
3. Professional Resume
4. A list of at least five references (name, address, phone number and position), including your last
supervisor, and at least one of each of the following: peer and direct report
5. Transcripts of graduate work (official copies are required). Foreign transcripts and degrees require
official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review
service at the time of application.
6. Other information considered pertinent to the application (optional)

Note: All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides will NOT be returned, copied or considered for other openings.

Mail District application and supporting documents to:

Human Resources (C204)
Pasadena City College
1570 East Colorado Boulevard
Pasadena, CA 91106

MISSION
The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.
At Pasadena City College we serve our students by:
Providing courses and programs, in a variety of instructional modalities, which reflect academic excellence and professional integrity
Fostering a dynamic and creative learning environment that is technologically, intellectually and culturally stimulating
Challenging our students to participate fully in the learning process and encouraging them to be responsible for their own academic success
Respecting them as individuals who may require diverse and flexible learning opportunities
Supporting organizational practices that facilitate student progress towards their goals
Encouraging and supporting continuous learning and professional development in those who serve our students: faculty, staff, managers, and administrators

Institutional Core Values
As an institution committed to successful student learning in an environment of intellectual freedom, Pasadena City College is guided by the following essential, enduring and shared values:

A Passion for Learning
We recognize that each one of us will always be a member of the community of learners. A Commitment to Integrity
We recognize that ethical behavior is a personal, institutional and societal responsibility. An Appreciation for Diversity
We recognize that a diverse community of learners enriches our educational environment. A Respect for Collegiality
We recognize that it takes the talents, skills and efforts of the entire campus community, as well as the participation of the broader community, to support our students in their pursuit of learning. A Recognition of Our Heritage of Excellence
We recognize that we draw upon the college?s rich tradition of excellence and innovation in upholding the highest standard of quality for the services we provide to our students and community.

ADDITIONAL INFORMATION
The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Individuals who are unwilling/unable to fulfill this requirement will not be employed.

Applicants must be available for interviews at Pasadena City College at no cost to the District.

The application/interview process may involve speaking, reading, writing, and answering questions or other test- taking procedures. If you believe you may need reasonable accommodation to perform any of these tasks, need to inquire as to the specific nature of the tasks, or to assure physical access to the interview site, please contact Human Resources at 626.585.7388 and ask for the individual responsible for the scheduling and monitoring of employment interviews.

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)

The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources office.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Equal Opportunity, Title IX, Section 504 Employer

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Source: http://www.higheredjobs.com/details.cfm?JobCode=175649100

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